This message is sent from the Office of the Provost to all Faculty
Dear Faculty,
The process of roster certification helps us identify students who have not attended any of their currently enrolled courses. We want to protect students from accruing unnecessary debt and support accurate records of class engagement. Roster certification applies to the Spring 2024 regular academic session only
Starting with the first day of class this week, we ask you to monitor attendance through January 28 and then you'll confirm rosters January 29-31 via your myUHD portal.
All instructors are expected to participate in this effort.
We will drop students who are reported as "non-attending" in all their courses. Students who attend at least one of their courses will not necessarily be dropped from any non-attending courses, but our advising teams will use your information to follow up with those students to better support their success.
Definition of "attendance":
The goal of this process is to identify students who do not intend to be registered in your classes. Faculty are the authority for determining what constitutes attendance for these purposes, and for audit purposes, faculty must provide the final decision on a process which leads to students being removed from classes. We offer the following suggestions on what might be used to identify "attendance" with the focus on students who never show up or signal no intent to be enrolled rather than on regularity of attendance or likelihood of success.
Your definition should be clear on your syllabus in some way.
- Physical attendance at least once in a face-to-face, hybrid, or HyFlex course.
- Virtual attendance at least once in a synchronous online or HyFlex course.
- Canvas login data--but please ensure that the login activity occurred on or after the first day of class
- Participation in one early Canvas activity for an asynchronous online course (please have this on your syllabus)
- Documented contact from a student indicating that they intend to participate in the course even if they have not shown up.
| Date | Event |
|---|---|
| January 16 – January 28 | Take attendance/review activity in the course if online only. Email registered students
who have not attended your class. As a reminder, the last day for a student to add a class is January 23. The last day for a student to drop a class without a grade is January 31. |
| Monday, January 29 | Census rosters open for faculty to certify. Login to Faculty Center (myUHD) to submit the roster for all regular session courses. |
| Wednesday, January 31 | Census rosters close at 11:59 PM. |
| Thursday, February 1 | Registrar's Office will drop students reported as non-attending in all their courses
and notify students by email. Students who are dropped will also lose access to Canvas. For students who are reported as attending some but not all courses, they will remain enrolled in ALL courses. These students will be contacted by college advising centers. |
| February 2-6 | Students can appeal a drop to the Registrar's Office with supporting documentation.
Registrar may reach out to faculty on fact-finding if necessary. [NOTE: The appeal form is only available February 2-6] Approved reinstatements will be processed as they are received. |
| Thursday, February 8 | Last day for faculty to respond to Registrar's Office on appeals. |
| Friday, February 9 | Partial attendance students may be dropped from classes based on advising feedback loop. All approved appeals for reinstatement will be processed by the end of day completing the roster certification process. |
Students will receive multiple communications in the first two weeks about attendance and roster verification. These messages will include information about students being dropped for non-attendance, loss of LMS access, financial aid consequences, and the appeals process.
If you believe you dropped someone in error, please contact [email protected] with student name, ID, and course name/section.
If you have any questions, contact the registrar's team at [email protected].
Warm regards,
Deborah E. Bordelon, Ph.D.
Provost and Senior Vice President for Academic Affairs