Injury Reporting

An incident is any unplanned event that does not result in personal injury or damage to property; however, given different circumstances could have resulted in a loss. An accident is any unplanned event that does result in personal injury (including death) or damage to property.

Proper, accurate, and timely reporting play a critical role in the investigation of an accident, incident, injury or near miss. The investigation and analysis of the event allows us to:

• Identify the hazard/determine the cause
• Develop a solution to prevent further injury/loss
• Put the proper safeguards in place to prevent recurrences

Related Policy and Forms

Procedures for an Injury

1. For an injury that requires first aid, ensure the injured party receives any needed care and or first aid immediately. Make sure the individual is comfortable. For an injury that requires more than first aid, call the Police for outside urgent care at 8-911 or (713)221-8911.
2. Notify your Supervisor and the EHS Office for all accidents, injuries or near miss incidents.
3. Cordon off the area if needed. Do not remove anything, change anything or clean up until the investigation has been completed.
4. The EHS Office will conduct an investigation immediately to determine if corrections or repairs are warranted to avoid additional or repeated harm to individuals or property.
5. If outside medical service is required, the Supervisor must:

• Contact Human Resources (HR) Worker Compensation Coordinator,
• Complete the Supervisor Report of Accident (PDF) form, and
• Submit the completed form to HR with a copy to the EHS Office
• If other individuals witness the incident/accident or other individuals have information regarding the incident/accident:

• Each witness should complete a Witness Statement (PDF). and
• Submit the completed form to HR with a copy to the EHS Office.
• If the injured employee requires outside medical care, he/she must:

• Complete the Employee's Report of Injury (SORM-29) (PDF) form and submit it to HR with a copy to the EHS Office within 24 hours
• Complete the Authorization for Release of Information Form (SORM 16) (PDF) form and submit it to HR within 24 hours of the medical car
• If the injured employee seeks medical attention and/or has one full day of lost time:

• Complete the Witness Statement (PDF) form and submit it to HR within 24 hours of the medical Care or full day of lost time.

Reporting Injuries

If you or someone else is injured, seek immediate care.

• For minor injuries, go to the nearest First Aid Station on your floor or the Student Health Center located in the One Main Building, room S445
• If urgent care is required, call or have someone call the UHD Emergency Number at 8-911 (713-221-8911) or go to a Yellow Emergency Call Box.

In either case, make sure the injury or near miss is reported to your supervisor and the EHS Office immediately. This allows a timely investigation of the incident and facilitates the appropriate corrective action from the EHS Office.

Reporting Hazard and Near Misses

A near miss is a warning to all that conditions are in place that could result in an injury. Do not wait until you or someone else has been injured. When you become aware of any potential hazard, near miss or spill, immediately call the EHS Office at 713-221-8040. Alternatively, forward an e-mail to [email protected].

If serious harm could result, immediately call Facilities Management at x8026 for clean up or repair.